Revised 10/14/2008 NCPC Expense Reimbursement Guidelines

Please follow these guidelines when submitting expense reimbursements to the finance team:

1. Fill out the reimbursement request form on the NCPC web page: http://www.ncpcglobal.com/form/reimburse/

2. Attach receipts to the form to document your expense. If a receipt is not available or lost, include a credit card statement or a note explaining the expense.

3. Reimbursement forms must be approved and signed. The primary approver is the Committee Leader for the committee that incurred the expense. The Committee Leader may choose to delegate a Team Leader to be the primary approver for expenses that are incurred within a team that the Team Leader oversees. The Committee Leader must inform the appropriate campus Finance Team when delegation is allowed.

If the primary approver is not available and there is an urgent need for reimbursement, the following persons may approve and sign on behalf of the primary. When this is done, the person making the request should inform the primary approver so that they are aware of the expenses being incurred within their committee.

a. Campus Pastor – for the campus that incurred the expense
b. Executive Pastor
c. Senior Pastor
d. Treasurer

4. A person may not approve and sign their own reimbursement form. Have the form approved and signed by the appropriate committee leader or one of the pastors.

5. All unbudgeted expenses greater than $1000 need session approval before they are allowed. Please work with the appropriate committee leader to request unbudgeted items before making them.

6. Please submit expenses in a timely manner. Try your best to turn in expenses no more than 60 days after the date they were incurred.

Thanks and God bless!
NCPC Finance Team

Version 1.1 – Oct 13, 2008